Course: Policies, Section: ICAAP Privacy and Confidentiality Statement for CME/CE Internet Activities

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ICAAP Privacy and Confidentiality Statement for CME/CE Internet Activities

  • ICAAP Privacy and Confidentiality Statement for CME/CE Internet Activities

    Privacy and Confidentiality Statement for CME/CE Internet Activities 

    In accordance with the Illinois Medical Society (ISMS) accreditation standards and the essential areas and policies of the Accreditation Council for Continuing Medical Education (ACCME), accredited organizations that participate in continuing medical education (CME) and continuing education (CE) activities on the internet shall have privacy and confidentiality procedures for CME activities. The purpose of the Privacy and Confidentiality Statement is to inform potential learners that their privacy is addressed when participating in a ICAAP CME/CE activity on the internet.

    Privacy and Confidentiality

    ICAAP maintains its internet site as an information resource and service for a variety of users to include, but not limited to, potential and current students, physicians, faculty, staff, and other healthcare professionals. ICAAP is committed to protecting the privacy and confidentiality of all its internet customers. When learners register or use ICAAP's LMS for online CME/CE activities, certain personally identifiable information must be collected, such as names, e-mail addresses, mailing addresses, and payment information. In addition to personally identifiable information, ICAAP collects aggregated non-personally identifiable information about the activities undertaken by users. The information collected may be used in the following ways:

    • ICAAP is accredited by ISMS to provide continuing medical education for physicians. As an accredited entity, we are required periodically to submit aggregated data about CME participants and the CME activities we certify. These reports may include personally identifiable information about learners and credits issued, for the purpose of maintaining records that can be requested from the accredited provider for up to six (6) years; 
    • When applicable, joint providers and commercial supporters of CME/CE activities on ICAAP’s web site will receive only aggregated data about activities that are relevant to their interests and/or the courses they jointly provide or support; 
    • ICAAP staff will have internal access to files containing personally identifiable information, including evaluation forms and aggregated CME/CE participant information. These files can be accessed in order to respond to questions or comments. Staff may also use personally identifiable information, including registration information and evaluation data, in assessing educational needs and planning marketing activities; and 
    • ICAAP may create aggregate data about visitors to the web site for product and service development, improvement activities, and other market analysis.

    ICAAP may use the information we collect as otherwise permitted in this Privacy Policy.

    Protection and Storage of Information

    ICAAP has implemented technology and security policies, rules and other measures to protect personal data from unauthorized access, improper use, alteration, unlawful or accidental destruction, and accidental loss. ICAAP requires that all employees and others who have access to or are associated with the processing of personal data respect confidentiality. Personally identifiable information that is shared with ICAAP  is stored on the organization’s database servers. To prevent unauthorized access, maintain data accuracy, and ensure the appropriate use of information, we have put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the information we collect online. As described above, we use encryption when collecting or transferring sensitive data such as credit card information. Physical access to the servers requires individual authorization and authentication. 

    Updating Personal Information: You may correct, update, or remove the personal information provided to us through the use of the Site. 

    Consent: By using this Site you consent to the terms of this privacy statement.

    Privacy Questions or Concerns about the LMS: For privacy questions or concerns about ICAAP's LMS, please contact