Course: Policies

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  • Continuing Medical Education Mission Statement 

     The mission of the Illinois Chapter, American Academy of Pediatrics (ICAAP) is to promote the right of all children to receive quality medical care from pediatricians and to assess and serve the needs of its membership. As such, ICAAP seeks to develop, maintain and/or increase the knowledge, skills, and professional performance of primary care pediatricians, pediatric medical specialists, pediatric surgical specialists, and other pediatric health professionals by providing them with the highest quality, most relevant and accessible educational experience possible. 

     Purpose and Goals 

     The ultimate goal of ICAAP’s CME program is to support life-long learning of participants so they may better identify their personal educational needs and design appropriate self-directed learning activities to meet those needs while implementing new skills in clinical practice. ICAAP’s CME program aims to provide relevant education for pediatric care providers to develop, maintain, and improve the necessary competencies, skills, and professional performance needed to provide high quality care for children. ICAAP establishes forums for the dissemination of information on current issues facing the specialty as a means for transmitting research and scholarly findings that affect the practice of pediatrics. ICAAP seeks to provide quality education that is relevant, accessible, and effective in addressing gaps in learning related to pediatric practice. 

     Content Areas 

     Because the practice of pediatrics is broad based, covering prevention, diagnosis, and treatment of diseases relevant to children, the scope of the Chapter’s CME programs shall include clinical content specific to major primary care and subspecialty health concerns affecting the pediatric population. In addition, the CME programs shall address content related to basic science topics that underlie pediatric clinical practice. Finally, the program also considers legal, ethical, socio-economic, and practice management issues that complement and enhance the clinical curriculum. Education programs also support maintenance of certification, learning collaboratives, and quality improvement initiatives. 

     Target Audience 

     The primary audiences for ICAAP’s CME programs are primary care pediatricians, pediatric medical subspecialists, pediatric surgical specialists, and the pediatric health professionals who support them. Additionally, secondary audiences include family physicians who treat children, pediatric and family practice residents in training, other pediatric health professionals, and non-medical support staff who play important roles in the delivery of pediatric care. 

     Types of Activities 

     ICAAP CME activities are focused on providing training in multiple formats to meet physicians’ unique educational needs. ICAAP presents CME trainings through live presentations and enduring material. Examples include webinars, training conferences, and web-based presentations. ICAAP also supports and administers an eLearning Management System (LMS). 

     Expected Results 

     ICAAP requires that the content of CME activities provide balance, independence, objectivity, and scientific rigor. Planning must be free of the influence or control of a commercial entity, and promote improvements or quality in healthcare. All recommendations in CME activities involving clinical medicine must be based on evidence accepted within the medical profession. Participants in ICAAP’s CME activities are expected to demonstrate increased knowledge of learning objectives and be able to apply this to performance in practice and quality improvement initiatives. Participants are also encouraged to state their intended practice changes as a result of the education. Programs are designed to encourage and support practice change to improve the health of children and families. 

     Policy Approval and Revision Dates 
    May 1, 2012 ICAAP Executive Committee 
    June 1, 2014ICAAP Executive Committee 
    April 28, 2015 ICAAP CME QI Planning Committee, Executive Committee 
    January 23, 2017 ICAAP CME QI Planning Committee, February 1, 2017 ICAAP Executive Committee

  • Disclosure of Financial Relationships and Resolution of Conflicts of Interest for Continuing Medical Education (CME) Activities Policy 

    Background 

    The goal of the Illinois Chapter of the American Academy of Pediatrics (ICAAP’s) CME program is to support life-long learning of participants so they may better identify their personal educational needs and design appropriate self-directed learning activities to meet those needs while implementing new skills in

    clinical practice. ICAAP’s CME program aims to provide relevant education for pediatric care providers to develop, maintain, and improve the necessary competencies, skills, and professional performance needed to provide high quality care for children. ICAAP establishes forums for the dissemination of information on current issues facing the specialty as a means for transmitting research and scholarly findings that affect the practice of pediatrics. ICAAP seeks to provide quality education that is relevant, accessible, and effective in addressing gaps in learning related to pediatric practice.

     

    This policy is designed to ensure all ICAAP CME activities are objective, balanced, and free of bias by identifying and mitigating all potential conflicts of interest prior to an activity.

     

    As of December 1, 2021, ICAAP CME activities will adhere to the updated Accreditation Council for Continuing Medical Education (ACCME) Standards for Integrity and Independence in Accredited Continuing Education published December of 2020 and available here. The updated standards replace the ACCME Standards for Commercial Support:  Standards to Ensure the Independence of CME Activities which expire December 31, 2021. In addition, ICAAP CME activities will continue to align with the Accreditation Requirements and Descriptions for Illinois State Medical Society (ISMS) Providers of Continuing Medical Education.

     

    In accordance with these standards, the following decisions will be made free of the control of an ineligible company:  identification of CME needs, determination of educational objectives, development of content, selection and presentation of content, selection of all persons and organizations that will be in a position to control content, selection of educational methods, and evaluation of the CME activity. (ACCME Standard 1:  Ensure Content is Valid)

     

    The purpose of this policy and its associated procedures is to ensure all potential conflicts of interest are identified and mechanisms to mitigate them prior to the CME activity are implemented in ways that are consistent with the public good.

     

    Policy

    The ACCME and ISMS require accredited CME providers to identify and mitigate all potential conflicts of interest with any individual in a position to influence and/or control the content of CME activities.

    A conflict of interest exists if the individual has received financial benefits in any amount from an ineligible company (any entity whose primary business is producing, marketing, selling, re-selling, or distributing healthcare products used by or on patients) within the past 24 months and that person is in a position to be able to affect the content of an activity regarding the products or services of an ineligible company. All individuals in a position to influence/control the content of a CME activity are required to disclose to ICAAP, and subsequently to learners, that they either have no financial relationships or any financial relationships with manufacturers of any commercial products and/or providers of commercial services discussed in an activity.  All disclosure information provided will be reviewed by ICAAP staff responsible for the CME activity and CME staff to ensure that all conflicts of interest are mitigated prior to the confirmation of the individual for the educational assignment.  Additional information may be requested. It is the responsibility of the individual to notify ICAAP of any changes to this information after the submission of the Disclosure of Financial Relationships for CME form.

    • Examples of financial relationships include employee, researcher, consultant, advisor, speaker, independent contractor (including contracted research), royalties or patent beneficiary, executive role, and ownership interest, individual stocks and stock options, (diversified mutual funds do not need to be disclosed) and research funding from ineligible companies should be disclosed by the principal or named investigator even if that individual’s institution receives the research grant and manages the funds.
    • Examples of ineligible companies are those whose primary business is producing, marketing, selling, re-selling, or distributing healthcare products used by or on patients such as advertising, marketing, or communication firms (whose clients are ineligible companies), bio-medical startups (that have begun a governmental regulatory approval process), compounding pharmacies (that manufacture proprietary compounds), device manufacturers/distributors, diagnostic labs (that sell proprietary products), growers/distributors/manufacturers/sellers of medical foods & dietary supplements, manufacturers of health-related wearable products, pharmaceutical companies/distributors, pharmacy benefit managers, and reagent manufacturers or sellers.

     

    Any planning committee member, faculty, author, content reviewer, or anyone in control of content that has a financial relationship with an ineligible company and is in a position to influence content of the CME activity is considered to have a conflict of interest. In addition, it is expected that the content or format of all ICAAP CME activities must promote improvements or quality and not a specific proprietary business interest of a commercial interest. Disclosure information and questions regarding bias are included on ICAAP’s CME activity evaluation form to monitor and prevent bias. It is required that the ICAAP evaluation template be used in addition to any other evaluation tool the planning committees developing the CME activities may wish to use.

     

    The ICAAP requires completion of the ICAAP Disclosure of Financial Relationships for CME Form by individuals involved in the planning, review, presentation, or evaluation of content for a CME activity. Disclosure information must be made known to participants prior to the start of the activity.  The ICAAP staff member responsible for the activity and the CME activity manager or Director (ICAAP staff) are responsible for reviewing all completed disclosure forms, identifying potential conflicts, and mitigating conflicts of interest. The mitigation process and outcomes should be clearly documented in the CME Mitigation of Conflict-of-Interest Form and included in the activity file.

     

    Individuals are required to disclose the following information:

    ·       Name and credentials of the individual with the financial relationship (spouse/partner no longer need to disclose)

    ·       Role in the activity

    ·       Whether individual has or had a financial relationship with an ineligible company in the last 24 months

    ·       Written disclosure of name of ineligible companies with which individual has relationships within the past 24 months (from the date of completing the form)

    §  An ineligible company is any entity whose primary business is producing, marketing, selling, re-selling, or distributing healthcare products used by or on patients.

    ·       Written explanation of the nature of the financial relationship the individual has with each ineligible company

    §  Examples of financial relationships include employee, researcher, consultant, advisor, speaker, independent contractor (including contracted research), royalties or patent beneficiary, executive role, and ownership interest. Individual stocks and stock options should be disclosed; diversified mutual funds do not need to be disclosed.

    §  Research funding from ineligible companies should be disclosed by the principal or named investigator even if that individual’s institution receives the research grant and manages the funds.

     

    If a potential conflict is identified, ICAAP staff will review it and decide as to whether there is a conflict of interest. If no conflict exists, this will be so indicated on the disclosure grid and the activity file, and the participant will be eligible to participate. If a potential conflict exists, it will be brought to the attention of the non-conflicted lead pediatrician responsible for planning the CME activity to determine how to address the conflict and if the individual will be able to participate in the activity. For cases that are not clear, the potential conflict will also be brought to ICAAP’s CME Committee Chair for review and determination.

     

    The ICAAP requires that the content of CME activities provide balance, independence, objectivity, and scientific rigor. Planning must be free of the influence or control of an ineligible company and promote improvements or quality in healthcare. All recommendations in CME activities involving clinical medicine must be based on evidence accepted within the medical profession. The content or format of a CME activity and its related materials must promote improvements or quality in healthcare and not a specific proprietary commercial interest (ACCME Standard 5:  Manage Ancillary Activities Offered in Conjunction with Accredited Continuing Education). All ICAAP CME activities must be compliant with the ACCME content validation policy (ACCME Standard 1:  Ensure Content is Valid).

     

    Accredited providers are responsible for ensuring that their education is fair and balanced and that any clinical content presented supports safe, effective patient care.

    1.       All recommendations for patient care in accredited continuing education must be based on current science, evidence, and clinical reasoning, while giving a fair and balanced view of diagnostic and therapeutic options.

    2.       All scientific research referred to, reported, or used in accredited education in support or justification of a patient care recommendation must conform to the accepted standards of experimental design, data collection, analysis, and interpretation.

    3.       Although accredited continuing education is an appropriate place to discuss, debate, and explore new and evolving topics, these areas need to be clearly identified as such within the program and individual presentations. It is the responsibility of accredited providers to facilitate engagement with these topics without advocating for, or promoting, practices that are not, or not yet adequately based on current science, evidence, and clinical reasoning.

    4.       Organizations cannot be accredited if they advocate for unscientific approaches to diagnosis or therapy, or if their education promotes recommendations, treatment, or manners of practicing healthcare that are determined to have risks or dangers that outweigh the benefits or are known to be ineffective in the treatment of patients.

     

    Presentations must give a balanced view of therapeutic options. Use of generic names will contribute to this impartiality. If the CME educational material or content includes trade names, trade names from several companies should be used and not just trade names from a single company (ACCME Standard 5).

    Educational materials that are part of a CME activity such as slides, abstracts, and handouts cannot contain any advertising, trade names without generic names (but listing of trade names from several companies is permissible), or product-group advertising (ACCME Standard 4:  Manage Commercial Support Appropriately). Any individual refusing to comply with the ICAAP Policy on Disclosure of Financial Relationships and Mitigation of Conflicts of Interest for CME Activities and/or not disclosing relevant financial relationships on a timely basis (defined as the initial invitation and two reminders) will not participate in, have control of, or responsibility for, the development, management, presentation, or evaluation of ICAAP CME activities.


    ICAAP Disclosure of Financial Relationships and Resolution of Conflicts of Interest for CME Activities Policy Adapted from AAP COI Policy 1/12/16 Updated 2/22/2016 Updated 12/21/2021

  • Privacy and Confidentiality Statement for CME/CE Internet Activities 

    In accordance with the Illinois Medical Society (ISMS) accreditation standards and the essential areas and policies of the Accreditation Council for Continuing Medical Education (ACCME), accredited organizations that participate in continuing medical education (CME) and continuing education (CE) activities on the internet shall have privacy and confidentiality procedures for CME activities. The purpose of the Privacy and Confidentiality Statement is to inform potential learners that their privacy is addressed when participating in a ICAAP CME/CE activity on the internet.


    Privacy and Confidentiality

    ICAAP maintains its internet site as an information resource and service for a variety of users to include, but not limited to, potential and current students, physicians, faculty, staff, and other healthcare professionals. ICAAP is committed to protecting the privacy and confidentiality of all its internet customers. When learners register or use ICAAP's LMS for online CME/CE activities, certain personally identifiable information must be collected, such as names, e-mail addresses, mailing addresses, and payment information. In addition to personally identifiable information, ICAAP collects aggregated non-personally identifiable information about the activities undertaken by users. The information collected may be used in the following ways:

    • ICAAP is accredited by ISMS to provide continuing medical education for physicians. As an accredited entity, we are required periodically to submit aggregated data about CME participants and the CME activities we certify. These reports may include personally identifiable information about learners and credits issued, for the purpose of maintaining records that can be requested from the accredited provider for up to six (6) years; 
    • When applicable, joint providers and commercial supporters of CME/CE activities on ICAAP’s web site will receive only aggregated data about activities that are relevant to their interests and/or the courses they jointly provide or support; 
    • ICAAP staff will have internal access to files containing personally identifiable information, including evaluation forms and aggregated CME/CE participant information. These files can be accessed in order to respond to questions or comments. Staff may also use personally identifiable information, including registration information and evaluation data, in assessing educational needs and planning marketing activities; and 
    • ICAAP may create aggregate data about visitors to the web site for product and service development, improvement activities, and other market analysis.

    ICAAP may use the information we collect as otherwise permitted in this Privacy Policy.


    Protection and Storage of Information

    ICAAP has implemented technology and security policies, rules and other measures to protect personal data from unauthorized access, improper use, alteration, unlawful or accidental destruction, and accidental loss. ICAAP requires that all employees and others who have access to or are associated with the processing of personal data respect confidentiality. Personally identifiable information that is shared with ICAAP  is stored on the organization’s database servers. To prevent unauthorized access, maintain data accuracy, and ensure the appropriate use of information, we have put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the information we collect online. As described above, we use encryption when collecting or transferring sensitive data such as credit card information. Physical access to the servers requires individual authorization and authentication. 

    Updating Personal Information: You may correct, update, or remove the personal information provided to us through the use of the Site. 

    Consent: By using this Site you consent to the terms of this privacy statement.

    Privacy Questions or Concerns about the LMS: For privacy questions or concerns about ICAAP's LMS, please contact emoore@illinoisaap.com. 

  • ICAAP Policy for Physician Participation in CME Activities and CME Activity Documentation

    The mission of the Illinois Chapter, American Academy of Pediatrics (ICAAP) is to promote the right of all children to receive quality medical care from pediatricians and to assess and serve the needs of its membership.  As such, ICAAP seeks to develop, maintain and/or increase the knowledge, skills, and professional performance of primary care pediatricians, pediatric medical specialists, pediatric surgical specialists, and other pediatric health professionals by providing them with the highest quality, most relevant and accessible educational experience possible.

     

    Purpose and Goals

    The ultimate goal of ICAAP’s CME program is to support life-long learning of participants so they may better identify their personal educational needs and design appropriate self-directed learning activities to meet those needs while implementing new skills in clinical practice.  ICAAP’s CME program aims to provide relevant education for pediatric care providers to develop, maintain, and improve the necessary competencies, skills, and professional performance needed to provide high quality care for children.  ICAAP establishes forums for the dissemination of information on current issues facing the specialty as a means for transmitting research and scholarly findings that affect the practice of pediatrics.  ICAAP seeks to provide quality education that is relevant, accessible, and effective in addressing gaps in learning related to pediatric practice. 

    As an accredited provider, ICAAP is required to retain activity files/records of CME activity planning and presentation during the current accreditation term or for the last twelve months. ICAAP strives toward the utmost transparency, and retains ALL CME activity files electronically on a secured network. Maintenance of this documentation enables ICAAP to meet the requirements for annual year-end reporting and reaccreditation review. ICAAP is accountable for any complaint about its CME activities, and must be able to respond accordingly with the correct documentation that is in question if necessary.

    Additionally, as an accredited provider of CME, ICAAP must have mechanisms in place to record and verify participation for six years from the date of the CME activity. To do so, ICAAP utilizes sign-in sheets, registration records, CME credit request forms, and its Learning Management System to record physician participation in CME activities.  These records are maintained in standardized spreadsheets based on CME activity type and are searchable by physician.  All physician participation is maintained in the CME activity files, and kept indefinitely. When verified by a participating physician, ICAAP’s CME Manager will search and extract these records from the participation spreadsheets and provide an education history (transcript) to the requesting physician.  

    Policy developed June 1, 2016

    Affirmed by ICAAP CME/QI Planning Committee January 23, 2017