Section

  • Continuing Medical Education Mission Statement 

     The mission of the Illinois Chapter, American Academy of Pediatrics (ICAAP) is to promote the right of all children to receive quality medical care from pediatricians and to assess and serve the needs of its membership. As such, ICAAP seeks to develop, maintain and/or increase the knowledge, skills, and professional performance of primary care pediatricians, pediatric medical specialists, pediatric surgical specialists, and other pediatric health professionals by providing them with the highest quality, most relevant and accessible educational experience possible. 

     Purpose and Goals 

     The ultimate goal of ICAAP’s CME program is to support life-long learning of participants so they may better identify their personal educational needs and design appropriate self-directed learning activities to meet those needs while implementing new skills in clinical practice. ICAAP’s CME program aims to provide relevant education for pediatric care providers to develop, maintain, and improve the necessary competencies, skills, and professional performance needed to provide high quality care for children. ICAAP establishes forums for the dissemination of information on current issues facing the specialty as a means for transmitting research and scholarly findings that affect the practice of pediatrics. ICAAP seeks to provide quality education that is relevant, accessible, and effective in addressing gaps in learning related to pediatric practice. 

     Content Areas 

     Because the practice of pediatrics is broad based, covering prevention, diagnosis, and treatment of diseases relevant to children, the scope of the Chapter’s CME programs shall include clinical content specific to major primary care and subspecialty health concerns affecting the pediatric population. In addition, the CME programs shall address content related to basic science topics that underlie pediatric clinical practice. Finally, the program also considers legal, ethical, socio-economic, and practice management issues that complement and enhance the clinical curriculum. Education programs also support maintenance of certification, learning collaboratives, and quality improvement initiatives. 

     Target Audience 

     The primary audiences for ICAAP’s CME programs are primary care pediatricians, pediatric medical subspecialists, pediatric surgical specialists, and the pediatric health professionals who support them. Additionally, secondary audiences include family physicians who treat children, pediatric and family practice residents in training, other pediatric health professionals, and non-medical support staff who play important roles in the delivery of pediatric care. 

     Types of Activities 

     ICAAP CME activities are focused on providing training in multiple formats to meet physicians’ unique educational needs. ICAAP presents CME trainings through live presentations and enduring material. Examples include webinars, training conferences, and web-based presentations. ICAAP also supports and administers an eLearning Management System (LMS). 

     Expected Results 

     ICAAP requires that the content of CME activities provide balance, independence, objectivity, and scientific rigor. Planning must be free of the influence or control of a commercial entity, and promote improvements or quality in healthcare. All recommendations in CME activities involving clinical medicine must be based on evidence accepted within the medical profession. Participants in ICAAP’s CME activities are expected to demonstrate increased knowledge of learning objectives and be able to apply this to performance in practice and quality improvement initiatives. Participants are also encouraged to state their intended practice changes as a result of the education. Programs are designed to encourage and support practice change to improve the health of children and families. 

     Policy Approval and Revision Dates 
    May 1, 2012 ICAAP Executive Committee 
    June 1, 2014ICAAP Executive Committee 
    April 28, 2015 ICAAP CME QI Planning Committee, Executive Committee 
    January 23, 2017 ICAAP CME QI Planning Committee, February 1, 2017 ICAAP Executive Committee

    • Disclosure of Financial Relationships and Resolution of Conflicts of Interest for Continuing Medical Education (CME) Activities Policy 

      Background 

      The ultimate goal of the Illinois Chapter of the American Academy of Pediatrics (ICAAP’s) CME program is to support life-long learning of participants so they may better identify their personal educational needs and design appropriate self-directed learning activities to meet those needs while implementing new skills in clinical practice. ICAAP’s CME program aims to provide relevant education for pediatric care providers to develop, maintain, and improve the necessary competencies, skills, and professional performance needed to provide high quality care for children. ICAAP establishes forums for the dissemination of information on current issues facing the specialty as a means for transmitting research and scholarly findings that affect the practice of pediatrics. ICAAP seeks to provide quality education that is relevant, accessible, and effective in addressing gaps in learning related to pediatric practice. 

      This policy is designed to ensure all ICAAP CME activities are objective, balanced, and free of bias by identifying and resolving all potential conflicts of interest prior to an activity. 

      All ICAAP CME activities will adhere to the Accreditation Council for Continuing Medical Education (ACCME) Standards for Commercial Support and Accreditation Requirements and Descriptions for Illinois State Medical Society (ISMS) Providers of Continuing Medical Education. In accordance with these standards, the following decisions will be made free of the control of a commercial interest: identification of CME needs, determination of educational objectives, selection and presentation of content, selection of all persons and organizations that will be in a position to control the content, selection of educational methods, and evaluation of the CME activity (ACCME Standard 1.1). 

      The purpose of this policy and its associated procedures is to ensure all potential conflicts of interest are identified and mechanisms to resolve them prior to the CME activity are implemented in ways that are consistent with the public good. 

      Policy 

      The ACCME and ISMS require accredited CME providers to identify and resolve all potential conflicts of interest with any individual in a position to influence and/or control the content of CME activities. Any planning committee member, faculty, author, or his/her spouse/partner that has a relevant financial relationship with a commercial interest and is in a position to influence content of the CME activity is considered to have a conflict of interest. In addition, it is expected that the content or format of all ICAAP CME activities must promote improvements or quality and not a specific proprietary business interest of a commercial interest. Disclosure information and questions regarding bias are included on ICAAP’s CME evaluation form as a way to monitor and prevent bias. It is required that the ICAAP evaluation form be used in addition to any other evaluation tool the planning committees developing the CME activities may wish to use. 

      The ICAAP requires completion of the ICAAP CME Disclosure Form by individuals involved in the planning,presentation, or evaluation of content for a CME activity. Disclosure information must be made known to participants prior to the start of the activity. CME activity managers (ICAAP staff) are responsible for reviewing all completed disclosure forms, identifying potential conflicts, and resolving conflicts of interest. The resolution process and outcomes must be documented on the disclosure forms and in the CME activity file.

      Individuals are required to disclose the following information:

      • Name of the individual or spouse/partner with the financial relationshipName of the commercial interest(s) - The ACCME defines a “commercial interest” as any entity producing, marketing, re-selling, or distributing health care goods or services consumed by, or used on, patients.
      • Nature of the financial relationship the individual has with each commercial interest. Examples: Recipient of grants/research support, honorarium, royalty; employee, consultant, speakers’ bureau, board member, advisor or review panel member; independent contractor, stock shareholder (excluding mutual funds); or holder of intellectual property rights

      If a potential conflict is identified, ICAAP staff will review it and make a determination as to whether there is a perceived conflict of interest. If no conflict exists, this will be so indicated on the disclosure grid and the activity file, and the participant will be eligible to participate. If a perceived conflict exists, it will be brought to the attention of the non-conflicted lead pediatrician responsible for planning the CME activity to determine how to address the conflict and if the individual will be able to participate in the activity. For cases that are not clear, the potential conflict will be brought to ICAAP’s CME manager and ICAAP’s Associate Executive Director for review and disposition. These lead ICAAP CME staff will determine if the conflict should be brought to the overarching ICAAP CME Planning group for final disposition. 

      The ICAAP requires that the content of CME activities provide balance, independence, objectivity, and scientific rigor. Planning must be free of the influence or control of a commercial entity, and promote improvements or quality in healthcare. All recommendations in CME activities involving clinical medicine must be based on evidence accepted within the medical profession. The content or format of a CME activity and its related materials must promote improvements or quality in healthcare and not a specific proprietary commercial interest (ACCME Standard 5.1). All ICAAP CME activities must be compliant with the ACCME content validation statements (ACCME policy 2002-B-09):

      • All the recommendations involving clinical medicine in a CME activity must be based on evidence thatis accepted within the profession of medicine as adequate justification for their indications andcontraindications in the care of patients.
      • All scientific research referred to, reported or used in CME in support or justification of a patient carerecommendation must conform to the generally accepted standards of experimental design, datacollection and analysis.

      Presentations must give a balanced view of therapeutic options. Use of generic names will contribute to this impartiality. If the CME educational material or content includes trade names, trade names from several companies should be used and not just trade names from a single company (ACCME Standard 5.2). Educational materials that are part of a CME activity such as slides, abstracts, and handouts cannot contain any advertising, trade names without generic names (but listing of trade names from several companies is permissible), or product-group advertising (ACCME Standard 4.3).Any individual refusing to comply with the AAP Policy on Disclosure of Financial Relationships and Resolution of Conflicts of Interest for AAP CME Activities and/or not disclosing relevant financial relationships on a timely basis (defined by the Committee on CME as the initial invitation and two reminders) will not participate in, have control of, or responsibility for, the development, management, presentation, or evaluation of ICAAP CME activities. 

      ICAAP Disclosure of Financial Relationships and Resolution of Conflicts of Interest for CME Activities Policy Adapted from AAP COI Policy 1/12/16 Updated 2/22/2016

      • Privacy and Confidentiality Statement for CME/CE Internet Activities 

        In accordance with the Illinois Medical Society (ISMS) accreditation standards and the essential areas and policies of the Accreditation Council for Continuing Medical Education (ACCME), accredited organizations that participate in continuing medical education (CME) and continuing education (CE) activities on the internet shall have privacy and confidentiality procedures for CME activities. The purpose of the Privacy and Confidentiality Statement is to inform potential learners that their privacy is addressed when participating in a ICAAP CME/CE activity on the internet.


        Privacy and Confidentiality

        ICAAP maintains its internet site as an information resource and service for a variety of users to include, but not limited to, potential and current students, physicians, faculty, staff, and other healthcare professionals. ICAAP is committed to protecting the privacy and confidentiality of all its internet customers. When learners register or use ICAAP's LMS for online CME/CE activities, certain personally identifiable information must be collected, such as names, e-mail addresses, mailing addresses, and payment information. In addition to personally identifiable information, ICAAP collects aggregated non-personally identifiable information about the activities undertaken by users. The information collected may be used in the following ways:

        • ICAAP is accredited by ISMS to provide continuing medical education for physicians. As an accredited entity, we are required periodically to submit aggregated data about CME participants and the CME activities we certify. These reports may include personally identifiable information about learners and credits issued, for the purpose of maintaining records that can be requested from the accredited provider for up to six (6) years; 
        • When applicable, joint providers and commercial supporters of CME/CE activities on ICAAP’s web site will receive only aggregated data about activities that are relevant to their interests and/or the courses they jointly provide or support; 
        • ICAAP staff will have internal access to files containing personally identifiable information, including evaluation forms and aggregated CME/CE participant information. These files can be accessed in order to respond to questions or comments. Staff may also use personally identifiable information, including registration information and evaluation data, in assessing educational needs and planning marketing activities; and 
        • ICAAP may create aggregate data about visitors to the web site for product and service development, improvement activities, and other market analysis.

        ICAAP may use the information we collect as otherwise permitted in this Privacy Policy.


        Protection and Storage of Information

        ICAAP has implemented technology and security policies, rules and other measures to protect personal data from unauthorized access, improper use, alteration, unlawful or accidental destruction, and accidental loss. ICAAP requires that all employees and others who have access to or are associated with the processing of personal data respect confidentiality. Personally identifiable information that is shared with ICAAP  is stored on the organization’s database servers. To prevent unauthorized access, maintain data accuracy, and ensure the appropriate use of information, we have put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the information we collect online. As described above, we use encryption when collecting or transferring sensitive data such as credit card information. Physical access to the servers requires individual authorization and authentication. 

        Updating Personal Information: You may correct, update, or remove the personal information provided to us through the use of the Site. 

        Consent: By using this Site you consent to the terms of this privacy statement.

        Privacy Questions or Concerns about the LMS: For privacy questions or concerns about ICAAP's LMS, please contact edivinagracia@illinoisaap.com. 

        • ICAAP Policy for Physician Participation in CME Activities and CME Activity Documentation

          The mission of the Illinois Chapter, American Academy of Pediatrics (ICAAP) is to promote the right of all children to receive quality medical care from pediatricians and to assess and serve the needs of its membership.  As such, ICAAP seeks to develop, maintain and/or increase the knowledge, skills, and professional performance of primary care pediatricians, pediatric medical specialists, pediatric surgical specialists, and other pediatric health professionals by providing them with the highest quality, most relevant and accessible educational experience possible.

           

          Purpose and Goals

          The ultimate goal of ICAAP’s CME program is to support life-long learning of participants so they may better identify their personal educational needs and design appropriate self-directed learning activities to meet those needs while implementing new skills in clinical practice.  ICAAP’s CME program aims to provide relevant education for pediatric care providers to develop, maintain, and improve the necessary competencies, skills, and professional performance needed to provide high quality care for children.  ICAAP establishes forums for the dissemination of information on current issues facing the specialty as a means for transmitting research and scholarly findings that affect the practice of pediatrics.  ICAAP seeks to provide quality education that is relevant, accessible, and effective in addressing gaps in learning related to pediatric practice. 

          As an accredited provider, ICAAP is required to retain activity files/records of CME activity planning and presentation during the current accreditation term or for the last twelve months. ICAAP strives toward the utmost transparency, and retains ALL CME activity files electronically on a secured network. Maintenance of this documentation enables ICAAP to meet the requirements for annual year-end reporting and reaccreditation review. ICAAP is accountable for any complaint about its CME activities, and must be able to respond accordingly with the correct documentation that is in question if necessary.

          Additionally, as an accredited provider of CME, ICAAP must have mechanisms in place to record and verify participation for six years from the date of the CME activity. To do so, ICAAP utilizes sign-in sheets, registration records, CME credit request forms, and its Learning Management System to record physician participation in CME activities.  These records are maintained in standardized spreadsheets based on CME activity type and are searchable by physician.  All physician participation is maintained in the CME activity files, and kept indefinitely. When verified by a participating physician, ICAAP’s CME Manager will search and extract these records from the participation spreadsheets and provide an education history (transcript) to the requesting physician.  

          Policy developed June 1, 2016

          Affirmed by ICAAP CME/QI Planning Committee January 23, 2017